Beacham Group (the Business) takes seriously its commitment to preserve the privacy of the personal information that we collect.
We will only collect information that is reasonably necessary for the proper performance of our activities or functions as a recruitment agency.
We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it. We do not collect or use personal information for the purposes of unlawful discrimination.
We may decline to collect unsolicited personal information from or about you and Beacham Group may take such measures as we think appropriate to purge it from our systems.
Beacham Group manages personal information as an Australian Privacy Principles (APP) entity under the Australian Privacy Principles (APPs) of the Privacy Act.
We will collect personal information from you directly when you fill out and submit one of our registration forms, application forms, or any other information in connection with your application to us for work.
As a contracted service provider to a range of Commonwealth, State and Territory government agencies, it may be necessary for us to collect and manage personal information as an Agency under different privacy arrangements. To find out if this may apply please contact us on the details noted above.
This policy may change over time in light of changes to privacy laws, technology and business practice. If you use our website regularly or conduct transactions with us that involve us to collect your personal information, it is important that you check this policy regularly to ensure that you are aware of the extent of any consent, authorisation or permission you might give.
Visiting our website
Beacham Group collects non-Personal Information on Site visits by users including, without limitation, which sections of the Site are most frequently visited, how often and for how long. This data is always used as aggregated, non-Personal Information, and may be shared with Beacham Group partners to provide them with information relating to how Beacham Group visitors ‘use’ the Site.
Third Party Measurement
In order to better understand our users, Beacham Group utilises Google Analytics to assess Site and Site traffic. A tracking code is used to collect the following information on the usage of the Site:
The aggregated, non-Personal Information is collated and provided to Beacham Group to assist in the usage of the Site.
Information of Candidates, Client and Referees
The type of personal information that we collect and hold is information that is reasonably necessary for the proper performance of our activities or functions as a recruitment agency (go to Purposes) and is likely to differ depending on whether you are:
Sensitive information is only collected with consent and where it is necessary for the performance of our functions and activities as a recruitment agency. Sensitive information will need to be collected where it relates to a genuine occupational requirement, for the purposes of the right to work in Australia verification or an inherent requirement of the job or work being considered. Our collection of some types of sensitive information is also governed by equal opportunity and anti-discrimination laws.
You may choose not to provide us your personal information or to act under a pseudonym. However, to do so will render us unable to provide you our services in seeking and being placed into work.
The type of information that we typically collect and hold about Candidates is information that is necessary to assess amenability to work offers and work availability; suitability for placements; or to manage the performance in work obtained through us. It includes:
The type of information that we typically collect and hold about Clients is information that is necessary to help us manage the presentation and delivery of our services and includes:
The type of information that we typically collect and hold about Referees is information that is necessary to help make determinations about the suitability of one of our Candidates for particular jobs or particular types of work and may include:
The purposes for which we collect, hold, use and disclose your personal information are those purposes that are reasonably necessary for the proper performance of our functions and activities as a recruitment agency.
Generally, information will be collected directly from you.
We may also collect personal information about you from publicly available sources including newspapers, journals, directories, the Internet and social media sites. This information will be included in our records only if reasonably necessary for the performance of our activities or functions as a recruitment agency.
We may request proof of identification from you including copies of your passport, visa, driver’s license or any other relevant licences and will only do so for the performance of our activities or functions as a recruitment agency.
We also collect personal information through our websites and social networking services such as Facebook and Twitter. We use this information to improve our website. Refer to our Electronic Transactions Policy.
When your personal information is collected it will be held in our Information Record System until it is no longer needed for any purpose for which it may be used or disclosed, at which time it will be de-identified or destroyed provided that it is lawful for us to do so.
Information you provide to us is stored in our secure cloud-based recruitment database and document storage system, which are restricted and accessible by staff through the use of individual log-in credentials.
We will take all reasonable steps to ensure the information you provide us remains secure and confidential and is only used for the performance of our functions or activities as a recruitment agency. Refer to our Data Security Policy.
We may disclose your personal information for any of the purposes for which it is primarily held or for a related purpose where lawfully permitted. We may disclose your personal information where we are under a legal duty to do so, including circumstances where we are under a contractual duty to disclose information.
Disclosure will usually be internally and to our related entities, to our Clients, and to Referees for suitability and screening purposes.
We outsource a number of services to contracted service suppliers (CSPs) from time to time. Our CSPs may see some of your personal information. Typically, our CSPs would include Software solutions providers, IT contractors and/or Background checking and screening agents.
We take reasonable steps to ensure that terms of service with our CSPs recognise that we are bound by obligations to protect the privacy of your personal information and that they will not do anything that would cause us to breach those obligations.
Some of your personal information is likely to be disclosed to overseas recipients. The likely countries, type of information disclosed and likely recipients are indicated, so far as is practicable, in the following table:
|Cross Boarder Disclosures|
|Country||Type of Information||Likely Recipients|
|NZ||Any information held on our recruitment database||Our database provider holds data on their servers in NZ.|
|UK||Any information held on our recruitment database||Our database provider holds data on their servers in UK.|
We will take such steps as are reasonable in the circumstances to ensure that the overseas recipient does not breach the Australian Privacy Principles. For individuals in the European Economic Area (EEA), this means that your data may be transferred outside of the EEA. Where your personal data is transferred outside the EEA, it will only be transferred to countries that have been identified as providing adequate protection for EEA data (like New Zealand), or to a third party where we have approved transfer mechanisms in place to protect your personal data.
Subject to some exceptions that are set out in privacy law, you can gain access to the personal information that we hold about you. You will need to be in a position to verify your identity. There are some exceptions to providing access, such as when opinions have been provided confidentially in the course of our performing reference checks and access would impact on the privacy rights of other people.
We might impose a moderate charge in providing access. Our Privacy Coordinator would discuss this with you. We will generally respond to your request for access within five (5) working days.
If you find that personal information that we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, you can ask us to correct it by contacting us. We will take such steps as re reasonable in the circumstances to correct that information to ensure that, having regard to the purpose for which it is held, the information is accurate, up to date, complete, relevant and not misleading.
Please advise us if you wish to be removed from our recruitment software system. We will amend your status to “inactive” and will remove information that we have no present need for or obligation to retain.
There is no charge to correct information. We will generally respond to your request for access within five (5) working days.
Should we suspect a data breach, we will follow our Data Breach Response Framework. The data breach will be investigated quickly and the appropriate notifications will be sent out. Should the breach be considered an eligible data breach the Australian Information Commissioner will be provided a statement as per the Notifiable Data Breaches under the Privacy Act (1988).
You have a right to complain about our handling of your personal information if you believe that we have interfered with your privacy. If you are making a complaint about our handling of your personal information, it should first be made to us in writing. Any complaints we received will be investigated by our Management Team and a written response will be provided to you as soon as possible.
Please contact our Privacy Coordinator on (08) 6143 5000 or firstname.lastname@example.org . You can also make complaints to the Office of the Australian Information Commissioner (http://www.oaic.gov.au/privacy/privacy-complaints).
If you are a resident of the European Union for the purposes of the GDPR, then in addition to what is set out above, the following applies to you. Beacham Group is a data controller and processor for the purposes of the GDPR and by your consenting to this Privacy Statement Beacham Group is able to processes your Personal Data in accordance with this Privacy Statement. Our Contact details are set out in the “More Information” paragraph above.
In providing services to you, following you applying for a role with Beacham Group, your application will be assessed and processed on our recruitment database. Should you be successful in our interview process, your details will be submitted to our client. This will not be done without your prior consent. For Candidates that are successfully placed in a contract role, they have their details send to our timesheet and payroll provider.
In addition to your right set our above, you may:
If you have any questions, or would like more information, please contact us via email@example.com or call (08) 6143 5000.
Additional information is available in the following policies which are available on request:
Last updated 24/05/2018
Beacham Group, Level 12, 172 St Georges Terrace, Perth, 6000, Western Australia.
+61 8 6143 5000